Clarify Supply: Streamlined Inventory Management System


Our client, a distributor of high-end art supplies, struggled with a manual and error-prone inventory management system. They relied on a combination of paper-based records and spreadsheets, which were difficult to maintain and update. This led to several inefficiencies and problems:

> Inaccurate Stock Levels: Manual data entry and a lack of real-time updates resulted in inaccurate stock levels. This could lead to situations where the company appeared to have items in stock that were actually out of stock, or conversely, where they might not reorder supplies soon enough because they mistakenly thought they had more on hand than they did.

> Delays in Order Fulfillment: Inaccurate stock levels and the time-consuming process of manually checking inventory resulted in delays in order fulfillment. This frustrated customers who expected their orders to be shipped promptly.


  • We at Systron Labs developed a custom inventory management system to automate key processes and improve efficiency. The system included the following functionalities:
  • Centralized Product Database: A comprehensive database stores detailed information about every product, including descriptions, stock levels, pricing, and vendor information. This eliminates the need for multiple spreadsheets and ensures data accuracy.
  • Real-time Stock Tracking: Inventory levels are automatically updated whenever a product is purchased, received from a vendor, or adjusted due to returns or damage. This allows for real-time stock visibility and prevents overselling.
  • Automated Purchase Orders: Low stock levels trigger automatic generation of purchase orders for vendors. This eliminates the need for manual monitoring and ensures timely restocking to avoid stockouts.
  • Order Fulfillment Management: The system streamlines the order fulfillment process. It tracks incoming orders, assigns them to available stock, and facilitates efficient picking and packing.


The implementation of the custom inventory management system has delivered significant benefits for the client:

  • Increased Efficiency: Manual processes have been significantly reduced, streamlining operations and saving valuable time.
  • Improved Accuracy: Real-time stock tracking and automated functions minimize errors and ensure data accuracy.
  • Enhanced Customer Satisfaction: Faster order fulfillment and improved stock availability lead to a more positive customer experience.

The custom inventory management system developed by Systron Labs has been a game-changer for our business. We’ve seen a significant increase in efficiency, improved accuracy, and happier customers. We can now focus on growing our business without being bogged down by manual inventory processes.

– Stefan Mayer, CIO, Clarify Supply